CONFIDENTIAL
Dear Claimant
Engagement letter: Proposed group claim in relation to Mercedes-Benz emissions
1.Introduction
1.1.This letter, together with the enclosed Terms of Business (together the “Engagement Terms”), set out the terms upon which Hausfeld & Co LLP will provide legal services to you and other claimants in connection with the proposed group claim against Mercedes-Benz and related entities relating to the use of 'defeat devices' in emissions control technology in Mercedes vehicles. In the event of any conflict between this letter and the enclosed Terms of Business, this letter will prevail.
1.2.We will provide legal services to you as part of a group of purchasers and lessees of Mercedes- Benz diesel vehicles (together, the “Hausfeld Claimants” and each individually a “Claimant”) in relation to a claim arising from the failure by Daimler AG, Mercedes-Benz Cars UK Limited, Mercedes-Benz Financial Services UK Limited and/or any relevant subsidiary or associated companies, authorised agents or approved dealerships (strong) to comply with obligations in relation to emissions in respect of diesel vehicles supplied to the UK market (the “Group Claims” and each Claimant’s individual claim, a “Claim”).
Litigation Management Agreement and Funding Agreement
1.3.To allow the Group Claims to be pursued on a group basis and for us to represent you as part of the Group Claims, each Claimant also agrees to participate in:
a)the Litigation Management Agreement (the “LMA”) - this sets out the terms on which:
∙you agree that the Group Claims will be managed on behalf of the Claimants to allow the Claims to be pursued on a group basis;
∙you agree to the appointment of a number of the Claimants to act as a committee (the “Committee”) who you and other Claimants authorise to take decisions in relation to the Group Claims including the day-to-day running of the Group Claims and decisions as to settlement in accordance with advice from ourselves and other advisors; and
∙you authorise the Committee to provide instructions on your behalf in relation to the Group Claims and for us to provide updates on progress of the Group Claims to the Committee on your behalf.
b)the Funding Agreement - this sets out the terms on which:
∙subject to a minimum number of Claimants agreeing to participate in the Group Claims (as set out below) CF BH Claim Ltd, a company serviced by Black Hammer
Capital Limited (http://www.blackhc.com) (the “Funder”) agrees, subject to the terms of the Funding Agreement, to advance our Discounted Fees (as explained below), our expenses and third party disbursement costs (“Disbursement Costs”) of pursuing the Group Claims, in return for a fee as set out at paragraph 8.4(b) below (the “Funding Fee”). Subject to the terms of the Funding Agreement, the Funder also agrees to pay adverse costs ordered to be paid to the Defendants if the Group Claims are not successful. The Funder will put in place an insurance policy (the “Insurance”) to cover it against such adverse costs.
∙you instruct us to comply with the terms of the Funding Agreement and fulfil any reporting obligations to the Funder on your behalf under an instruction letter sent to us by the Committee and with which we have undertaken to comply.
1.4.Under the Funding Agreement, the Funder acknowledges that we will provide our advice to you and other Claimants and take decisions in relation to the Group Claims in the best interests of the Claimants at all times, without any influence or control from the Funder.
1.5.These Engagement Terms will apply for the work which we carry out for you in accordance with the budget provided under the Funding Agreement where our Discounted Fees will be paid on your behalf by the Funder (as set out at paragraph 6 below). To allow for the possibility that the budget for our fees might be exceeded and we were not able to agree an increase with the Funder or any alternate funding arrangement, we have set out in a separate engagement letter the revised terms on which we would continue to work for you from that point on a fully deferred basis in order to conclude the work on the Claims (the “Subsequent Engagement Terms”).
Agreement to participate in Group Claims
1.6.You acknowledge and agree in accepting these Engagement Terms:
(a)that you wish to participate in the Group Claims and participate in the LMA and the Funding Agreement, and you acknowledge that we are not able to advise Hausfeld Claimants on an individual basis;
(b)that we will only be able to proceed with your Claim once you have: (i) completed the registration process confirming your agreement to these Engagement Terms, the Funding Agreement and the LMA; and (ii) fully completed the information questionnaire providing the details required to pursue your Claim;
(c)that we will review the viability of your Claim together with claims of other Hausfeld Claimants and whether they are suitable to be brought as part of the Group Claims and have no obligation to proceed with your Claim if we do not think it is appropriate to do so;
(d)that we will not pursue and issue proceedings in relation to the Group Claims until the minimum claimant group size of 27,500 Claimants has been met under the Funding Agreement so that the costs will be advanced on your behalf and the Funder has confirmed that it has put in place the Insurance to cover its exposure under the Adverse Costs Cover, which covers you against Adverse Costs (each as defined below); and
(e)the Funder reserves the right to terminate the Funding Agreement if the Claimant group reaches 27,500 but does not reach 43,200 Claimants within eighteen months after the first payment is made under the Funding Agreement, but the Funder will cover you for the costs incurred or for which you could be liable up to that point.
1.7.Under the provisions of the LMA, we will update the Committee, as your representative, as to the progress of the Group Claims. We will agree with the Committee the work required and anticipated timescales as matters progress and obtain the Committee’s instructions as required, in accordance with the terms of the LMA. You acknowledge the need to fully complete the information questionnaire and to provide us and the Committee with accurate and complete information in a timely manner when requested and the need to co-operate and keep us and the Committee informed of any developments relevant to our representation of you in relation to the Claim.
1.8.The Engagement Terms take effect from the date which you agree to them, save that under the LMA and these Engagement Terms you agree also to be liable for your share of any fees and disbursements which have been incurred in relation to any work which is common to you and other Claimants since the date on which we started work on the Group Claims on 1 March 2020. Our Discounted Fees and Disbursement Costs are covered by the Funding Agreement, as explained further below.
1.9.In the event of any conflict between these Engagement Terms, the terms of the LMA or the terms of the Funding Agreement, the Funding Agreement will take precedence with the exception of any regulatory requirements in respect of which the Engagement Terms will apply. Insofar as they are consistent with the Funding Agreement, these Engagement Terms will take precedence over the LMA.
2.Scope of our Engagement
2.1.You agree that we will act for you in the Group Claims and will provide you and other Claimants with legal and strategic advice in relation to the Group Claims, working with Counsel, experts and other third-party advisors where appropriate to:
a)investigate and advise you (via the Committee) on the merits and viability of the Group Claims, whether and on what basis they can be pursued and whether your Claim can be included;
b)formulate a settlement strategy;
c)issue proceedings where necessary once the minimum number of Claimants has been met under the Funding Agreement and the Funder has confirmed that the Insurance is in place;
d)to liaise with the Committee to update them and take instructions in relation to the day to day running of the Group Claims;
e)to keep under review any opportunity to try and settle the Group Claims and to liaise with the Committee regarding the making or receipt of any settlement offers received; and
f)to generally represent you and other Claimants in respect of the Group Claims as agreed with the Committee from time to time.
2.2.In entering into these Engagement Terms, you acknowledge that we are not under an obligation to file your Claim and continue to act on these Engagement Terms if we do not think it is appropriate to do so within the Group Claims. In particular, we are entitled not to proceed
with your Claim and to terminate the Engagement Terms if:
a)we do not think it has sufficient prospects of success;
b)we do not think it can reasonably be pursued as part of the Group Claims, due to a limitation deadline or otherwise, or that only some causes of action can be pursued as part of the Group Claims;
c)you do not co-operate with us in providing the information needed to pursue your Claim or do not do so in the required timetable; or
d)if we are unable, pursuant to paragraph 1.5(d) above, to meet the minimum Claimant group size required under the Funding Agreement or the Funder has not put in place the Insurance.
2.3.If we subsequently decide that we are not able to pursue your Claim on these Engagement Terms, we will inform you as soon as reasonably practicable.
2.4.Unless otherwise agreed, our advice will relate to the matters set out in paragraph 2.1 above in connection with the Group Claims only and be limited to English law. We will not provide any foreign law, economic, financial or accounting advice nor will we be responsible for any non-legal matters. We will, however, assist you in retaining third party advisors to obtain such advice and liaise with them as required.
2.5.Unless as expressly set out in these Engagement Terms, our advice is provided only to the Claimants and should not be relied on by any third party. It should be treated as confidential and privileged and not shared with any third party without our written consent.
2.6.We are regulated by the Solicitors Regulation Authority (SRA) and are bound by the SRA Code of Conduct 2019. Further information can be obtained from the SRA’s website: www.sra.org.uk .
3.Our Team
3.1.Nicola Boyle will be the partner responsible for the overall supervision of the Group Claims and you should feel free to contact her at any time. She will involve additional members of our team with the appropriate experience and expertise as required to assist with the matter under my supervision.
3.2.Nicola will be assisted in the first instance by the following members of our team, whose details and hourly rates (excluding VAT) are set out below. The below rates are referred to as our Base Fees. We will involve additional members of our team as required whose hourly rate will be calculated in accordance with their status/band as set out in the table below. Please note that the hourly rates indicated are subject to change annually on 1st January of each year and we will notify the Committee of any changes and agree these with the Committee.
Status/band |
Rate (excluding VAT) (£) |
Current team members |
Rate (excluding VAT) (£) |
Partner |
650 per hour |
Anthony Maton, Nicola Boyle |
650 per hour |
Counsel |
525-575 per hour |
Lucy Rigby |
525 per hour |
Senior Associate |
425-475 per hour |
Duran Ross |
450 per hour |
Associate |
300-400 per hour |
Edward Nyman |
345 per hour |
Trainee Solicitor |
225 per hour |
Andrew Pickard |
225 per hour |
Intern/Paralegal |
175 per hour |
Various |
175 per hour |
4.Cooperation with other claimant groups
4.1.In order to progress the Group Claims as effectively and efficiently as possible, you agree that it may be in your best interests to co-operate with other claimant groups, whose claims are materially similar to the Group Claims and which are brought by other law firms and where the court may expect you to do so.
4.2.The Funder has also agreed to fund claimants with similar claims who instruct the separate law firm, Harcus Parker Limited (“Harcus Parker” and Harcus Parker’s claimants being the “HP Claimants”). To allow us to co-operate with Harcus Parker and to share costs of any work which is common between the Hausfeld Claimants and the HP Claimants, we have entered into a co-operation agreement with Harcus Parker (the “Cooperation Agreement”), which will allow the Group Claims and the claims of the HP Claimants to be brought more efficiently and for some categories of costs common to all claims to be shared. In entering into these Engagement Terms, you expressly agree that you will share costs in accordance with the Co- operation Agreement and the LMA and you authorise us to: (i) comply with the terms of the Cooperation Agreement on your behalf; and (ii) to work with Harcus Parker in relation to work which is common to all claimants where we believe it is in your best interests to do so.
5.Estimate of costs and Claim Funding
5.1.The fees and Disbursement Costs required to pursue the Group Claims will depend on a number of factors including the willingness of the Defendants to engage in a settlement dialogue to try and resolve the Claims, the timetable which is set and directions given by the Court and the extent of issues and applications that are raised which require separate hearings prior to trial and any appeals.
5.2.The claim funding under the Funding Agreement (the “Claim Funding”) has been agreed with the Funder based on a current best estimate of the fees and Disbursement Costs to pursue the Group Claims to trial, should it prove necessary to do so and allowing for the sharing of certain common Disbursement Costs with the HP Claimants. This is based on a total figure of £10,302,553, comprising approximately £2.1 million (including VAT) of our Discounted Fees, counsel fees of £2.9 million (representing 80% of senior and junior counsel’s fees as 20% of counsel’s fees are deferred and payable only if the action is successful, plus costs counsel’s fees), Insurance costs of £1.04 million (including Insurance Premium Tax) and approximately £4.26 million of other Disbursement Costs. These figures reflect the current budget agreed with the Funder but may be amended with the Funder’s agreement in the course of the litigation. You will not be responsible to the Funder for the HP Claimants’ proportionate share of the common Disbursement Costs.
5.3.We will update the Committee should we believe this estimate to be materially changed at any stage and review with the Committee whether additional funding may be needed and whether the costs and associated risks of the Claim are still proportionate to the potential outcome.
5.4.As set out above, if the budget for our Discounted Fees has been exceeded and we are not able to agree any increase with the Funder or any alternate Funding, but we agree to continue the work for you on a fully deferred basis in order to conclude the work on the Claims, we will notify the Committee that we will do so under the terms of the second engagement letter, the Subsequent Engagement Terms.
5.5.We set out below the basis on which our fees and disbursements will be payable and allocated between you and other Claimants. Each Claimant’s share of the costs will depend on the number of Claimants which choose to instruct Hausfeld, and the degree of successful cooperation with other claimant groups with whom costs may also be shared. We will update the Committee as matters progress.
5.6.Under and subject to the terms of the Funding Agreement, any fees and Disbursement Costs within the agreed Claim Funding which you are liable to pay:
a)will be advanced by the Funder on your behalf pending the conclusion of your Claim;
b)will not be liable to be repaid to the Funder if your Claim does not succeed unless you terminate these Engagement Terms and the Funding Agreement prior to the conclusion of the Group Claims without our agreement and the agreement of the Funder, or if you breach the terms of the Funding Agreement, in which case the cost consequences under Clause 17.5 of the Funding Agreement and the provisions under paragraph 10.5 relating to Early Termination will apply; and
c)may be recoverable from the Defendants on your behalf where your Claim succeeds. If our fees and Disbursement Costs are not recovered from the Defendants, or not recovered in full, then the unrecovered fees and Disbursements Costs will be paid from the Funding Fee which you agree to pay.
5.7.Although our fees and Disbursements Costs within the agreed Claim Funding are being advanced on your behalf by the Funder, you remain ultimately liable for all our fees and Disbursements Costs.
6.Our Fees, Expenses and Disbursements
Our Fees
6.1.You agree that we will act for you under a discounted Conditional Fee Agreement subject to and in accordance with the terms of section 58 of the Courts and Legal Services Act 1990, whereby:
a)55% of our Base Fees (together with VAT) are payable whether or not the claim succeeds (the “Discounted Fees”).
b)If your Claim is successful, then you will also be liable to pay:
∙the remaining 45% of our Base Fees (together with VAT) (the “Deferred Base Fees”); and
∙a success fee, being 45% of our Base Fees (together with VAT) (the “Success Fee”). The Success Fee is payable in addition to the Discounted Fees and the Deferred Base Fees in the event of success.
c)If the Claim is not successful, you will not have to pay the Deferred Base Fees or the Success Fee save as set out in paragraph 10 below. You will have to pay the Discounted Fees, but the amounts of these will be advanced by the Funder on your behalf up to the budget referred to in Clause 5.2 and you will not need to repay to the Funder any amounts it has paid on your behalf if the Claim is not successful, subject to the terms of the Funding Agreement.
6.2.Our Base Fees will be calculated based on the time we spend on the Claims at our hourly rates set out in paragraph 3.2 above or as otherwise amended and notified to the Committee from time to time, together with VAT, if applicable.
6.3.To the extent that our fees exceed the agreed budget under the Funding Agreement and no amendment to level of funding for our fees is agreed with the Funder, or alternative funding agreed, if we agree to continue the work for you we will notify the Committee that we will do so under the terms of the second engagement letter, the Subsequent Engagement Terms.
6.4.Your Claim will be “successful” for the purposes of these Engagement Terms if by final judgment or earlier settlement you recover or obtain the right to recover money or costs (whether Common, Individual or Issue Costs), and/or you in any way derive financial gain as a result of your Claim. If you win on any interim application, hearing or issue (including preliminary issues) and costs are ordered to be paid by the Defendant(s), then we will be entitled to recover from you our Base Fees in full of the relevant application, hearing or issue and, if your Claim goes on to succeed, our Success Fee. Paragraphs 8.1 – 8.3 below will also apply to the time incurred by us in connection with that interim application, hearing or issue.
6.5.The level of the Success Fee has been determined taking into account:
a)the fact that it could take several years to negotiate a successful settlement of the Group Claims or to obtain a judgment allowing us to recover our fees;
b)the resources of the Defendants and the likelihood that they will vigorously defend the Group Claims;
c)the relative complexity of the Group Claims, the fact that they involve details of the emissions control and other technology used in Mercedes vehicles, the details of which are not in the public domain and which are subject to ongoing investigations by regulatory authorities and/or their decisions subject to court appeals;
d)the likelihood that the Group Claims could involve some novel issues on the causes of action which can be pursued by Claimants which have not yet been determined by the courts;
e)the fact that the Group Claims will also revolve around expert analysis on the emissions control technology and the evaluation of the loss to Claimants which has not yet been completed at this stage, will depend on disclosure of information by the Defendants and may remain open to differing interpretations and be heavily disputed by defendants;
f)the risk that if the Claim is not successful we will not recover our Deferred Base Fees; and
g)the risk that the costs which we are due under these Engagement Terms may exceed the amount that we receive pursuant to our commitment under the Priorities Agreement to cap what we receive at 40% of your share of the proceeds of any overall settlement or judgment award, as determined by reference to any offer from the Defendants or otherwise by the Committee in its discretion (the “Damages Award”).
Payment of third-party disbursements and expenses
6.6.Whether or not the Group Claims are successful, you will also be liable for any expenses which we reasonably incur on your behalf in relation to the Group Claims such as court filing fees, courier charges, travel and hotels, translation costs and taxi fares. We will charge these expenses at cost, together with any applicable VAT. We may also charge for any significant photocopying that we may undertake in relation to the Group Claims. These are Disbursement Costs and will be advanced on your behalf by the Funder under and subject to the terms of the Funding Agreement.
6.7.You will also be liable to pay the costs of any third-party service providers required for the purposes of the Group Claims, such as forensic accountants, economists, barristers or data analysts (all such costs being Disbursement Costs). Where possible, if the Committee wishes to do so, we will seek to agree that Disbursement Costs are payable on a contingent or deferred basis (as appropriate) so that they only become due for payment by you at the conclusion of the Group Claim. Where this is not possible (such as in the case of expert witnesses) or third-party providers are not prepared to defer fees, you will be liable to fund Disbursement Costs as they fall due, together with VAT as appropriate.
6.8.Although the Funder will advance the Disbursement Costs on your behalf in accordance with the Funding Agreement, you will remain ultimately liable for our expenses and disbursements (including expenses and disbursements which the Funder is not liable for or does not pay). If the Claim fails then, unless you have breached the Funding Agreement, you will not be obliged to reimburse the Funder for any Disbursement Costs it has paid on your behalf.
Sharing of common costs
6.9.Where our costs are common to you and other Claimants, these will be shared across the Claimants as further set out at section 7 below. We also explain how costs and disbursements will be shared with the HP Claimants when such work is common to the HP Claimants.
Billing
6.10.Pursuant to the terms of the Funding Agreement, the Funder will advance our Discounted Fees and the Disbursement Costs on your behalf up to the value of the Claim Funding under the Funding Agreement. We will send interim bills for the Discounted Fees and Disbursement Costs incurred on behalf of you and other Claimants to the Committee for approval on behalf of the Claimants on a monthly basis, or periodically at such other intervals as separately agreed with the Committee and the Funder will meet these costs on an ongoing basis.
6.11.The invoices will be due for payment in accordance with paragraph 7 of our Terms of Business (attached in Schedule Three).
7.Sharing and allocation of costs with other Claimants
Sharing of costs between the Hausfeld Claimants
As you are participating in a group claim, under the terms of the LMA, you agree that the costs comprising our fees and Disbursement Costs, associated with the common elements of the Claims (the “Common Costs”) will be shared between you and other Hausfeld Claimants in accordance with the LMA. Not all costs will be Common Costs: some will be unique to individual Claimants (“Individual Costs”); and some will apply to specific issues affecting some Claimants (“Issue Costs”), but it is anticipated that the majority of our fees and Disbursement
7.1.Costs that are incurred on the Claim will be Common Costs or Issue Costs which will apply to the majority of the Claimants. Common Costs, Individual Costs and Issue Costs will all be covered by the Funding Agreement (subject to its terms).
7.2.As set out in the LMA, you agree that, unless the court orders otherwise (in which case you shall be liable in accordance with the terms of the court order):
7.2.1we will allocate to you, as appropriate, any Individual Costs, together with a share of the Common Costs and Issue Costs, calculated as follows:
a)the amount of Costs referable to you in relation to Common Costs and Issue Costs shall be calculated on a several (not joint) liability basis as follows:
i.for the purposes of Common Costs in accordance with the number of vehicles in respect of which you are claiming as a percentage of the number of vehicles in respect of which all the Hausfeld Claimants claim; and
ii.in the case of Issue Costs, in accordance with the number of vehicles in respect of which you are claiming as a percentage of the number of vehicles in respect of which all the Hausfeld Claimants affected by that issue claim;
iii.and additionally in either i. and/or ii. immediately above, each Hausfeld Claimant who obtains an order for any Defendant to pay that Claimant’s Common and/or Issue Costs shall also be liable to indemnify the share of the Common and/or Issue Costs of any other Hausfeld Claimant who does not obtain such an order (the liability for such indemnity being only to the extent that the Common Costs of such unsuccessful Hausfeld Claimant are recovered from a Defendant, and the liability for such indemnity is calculated on a several basis in the same proportions between the successful Hausfeld Claimants alone as in a) or b) respectively, as may be the case, immediately above).
in each case (your “Proportionate Share”);
7.2.2we are entitled to allocate to you a Proportionate Share of all work undertaken in respect of Common Costs and any relevant Issue Costs, from the date we first started to work on the Claims from 1 March 2020;
Sharing of common costs with Harcus Parker Claimants
7.3Save where the court orders otherwise, where it is agreed that common work will be carried out by Hausfeld on behalf of and/or to the benefit of the Hausfeld Claimants and the Harcus Parker Claimants jointly, you agree that the associated fees for such work shall be charged to the Hausfeld Claimants in full under the terms of this agreement and allocated in accordance with Clause 7.2 above; and where such common work carried out by Harcus Parker on behalf of and/or to the benefit of the Harcus Parker Claimants and the Hausfeld Claimants jointly, then the associated fees for such work shall not be charged to the Hausfeld Claimants but to the Harcus Parker Claimants.
7.4Where there are common disbursements incurred either by us or Harcus Parker but for the
benefit of yourself, the other Hausfeld Claimants and the Harcus Parker Claimants jointly (“Common Disbursements”), then you agree that, in the event that your Claim is successful, you will be liable for your Proportionate Share of the Common Disbursements but as a Proportionate Share of all the Hausfeld Claimants and Harcus Parker Claimants together as a whole, rather than just of the Hausfeld Claimants alone.
7.5If there are other groups of claimants bringing similar claims to the Group Claims and we believe it sensible to co-operate with them on common work and/or are ordered by the court to do so, you agree that we can do so and to put in place similar co-operation arrangements with their respective solicitors where agreed with the Committee in accordance with the terms of the LMA.
8.Costs position on successful outcome to your Claim
8.1Pursuant to Clause 6.1 of the LMA, if your Claim is successful, you will receive your Damages Award.
8.2If your Claim is successful, you will be liable for and we will seek to recover from the Defendants on your behalf, to the fullest extent possible:
a)our Base Fees (i.e. the Discounted Fees and the Deferred Base Fees);
b)any expenses and disbursements that we have incurred in pursuing your Claim; and
c)(if applicable) any VAT which you or the Funder have had to pay on our fees or the expenses and disbursements which you are not able to recover.
You agree that any costs recovered from the Defendants will be paid in accordance with the terms of the Funding Agreement.
8.3Subject to the provisions of paragraph 8.4 below, you will remain liable to pay the balance of our fees, expenses and disbursements (including your Proportionate Share of the Common Disbursements), comprising:
a)any balance of our Base Fees which are not recovered from the Defendants, together with the Success Fee. The Success Fee is not recoverable from the Defendants and will therefore need to be paid in full by you;
b)the balance of any expenses or disbursements incurred on your behalf which are not recovered in full from the Defendants; and
c)any VAT element or our fees or disbursements which we are required to charge (if appropriate) and which cannot be recovered from the Defendants where you are able to reclaim the VAT;
d)for the avoidance of doubt, unless you breach these Engagement Terms and/or the Funding Agreement, your net liability (after recovery of any costs and/or disbursements from the Defendants) to pay us costs and disbursements under these Engagement Terms cannot in any circumstances exceed the Funding Fee as set out under paragraph 8.4(b) below.
8.4Your liability for any unrecovered costs under paragraph 8.3 will be covered by the terms of the Funding Agreement under which you agree that:
a)you will receive 60% of the Damages Award (less any unrecovered VAT on our Conditional Fees, as defined in Clause 1 of the Funding Agreement); and
b)40% of the Damages Award (plus any unrecovered VAT on our Conditional Fees) and 100% of any recovered costs will be payable to the Funder to reimburse the Funder for its outlay, cover the Funder’s fee and pay any other outstanding sums to the insurer, us, counsel and the US Consortium as set out in the Funding Agreement.
As per Clause 2.2 of the Funding Agreement and Clause 3.2 of the Priorities Agreement, unless you terminate or breach these Engagement Terms and/or the Funding Agreement, your liability for the purposes of paragraph 8.3 and 8.4 above is limited to the cap of the Funding Fee.
8.5In the event that our fees, disbursements and expenses cannot be agreed with the Defendants and it is necessary to undergo a detailed costs assessment in order to recover the costs, the provisions of this paragraph 8 will, subject to the terms of the Funding Agreement, also apply in respect of that detailed costs assessment.
9Costs position on unsuccessful outcome to your Claim
9.1If your Claim is unsuccessful, you will not be liable to pay our Deferred Base Fees or the Success Fee save in the exceptional circumstances where our engagement is terminated prior to the conclusion of the Claim set out in paragraph 10 below but we will retain the Discounted Fees that have already been paid or were due to be paid by the Funder up to the date of the unsuccessful outcome. The Funder also agrees under Clause 2.3 of the Funding Agreement that you will not be obliged to pay back any of the disbursements or expenses (including the Common Disbursements) which have been advanced by the Funder if your Claim is not successful save where you terminate or breach the provisions of the Funding Agreement.
9.2You may also be liable to pay your share of the Defendants’ costs under the loser pays rule in English litigation. The general rule in English litigation is that the unsuccessful party will have to pay the costs of the successful party (the “Adverse Costs”):
a)This is subject to the discretion of the court in any particular case and any award of costs may depend on factors such as the extent to which the case was successful, the conduct of the parties and the level and timing of any settlement offers;
b)In any hearing lasting less than one day, the court may determine the award of costs at the hearing by way of summary assessment and make an order that costs be paid within 14 days or another specified period;
c)Subject to this, costs will otherwise normally be dealt with at the conclusion of the matter in separate proceedings known as “detailed assessment” in which the court will assess in detail the level of costs payment unless this can otherwise be negotiated and agreed between the parties;
d)In both summary and detailed assessment, the successful party will only typically recover between 40% to 70% of its costs, save in certain exceptional cases where a reasonable settlement offer has been refused or there has been any misconduct in the litigation;
e)In cases where costs budgets have been served and approved by the Court, the unsuccessful party will normally be ordered to pay the successful party’s costs in full to the extent these correspond to the court-approved budget filed by the successful party and those costs will not normally be subject to detailed assessment; and
f)A party may only recover any VAT element of its fees and disbursements where it is not able to recover this cost in the course of its business.
9.3We believe a reasonable estimate of the Adverse Costs which may be awarded to the Defendants if the matter were to proceed to trial could be in the region of £7.5m for the combined claims of the Claimants and the HP Claimants. We will update the Committee if we believe this materially changes at any stage.
9.4To cover this estimate of the Adverse Costs to the Defendants if all or part of your Claim failed:
a)The Funder agrees under the Funding Agreement to pay the Adverse Costs to be paid by the Claimants together with the HP Claimants up to a total value of £7.5 million (the “Adverse Costs Cover”), subject to the terms of the Funding Agreement. The Funder will cover its exposure under the Adverse Costs Cover with insurance (the “Funder’s Insurance”);
b)The Claimants acknowledge and agree under LMA that the Adverse Costs Cover and Funder’s Insurance cover all of the Claimants and the HP Claimants (some of whom may have different bases of claim, such as fraud or contract). Where some of the claims fail and others succeed, the insurer may have a right to claim back any Adverse Costs which have been paid out for unsuccessful claims. It is anticipated that it will be possible to obtain insurance on terms that this will be taken from the Funding Fee relating to the successful Claimants’ recovery. If it is not possible to limit the insurer’s recovery to the Funding Fee, you will be informed of this and you will have 14 days from the point of being notified of the insurance terms to cancel your participation in the Group Claims; and
c)You and other Claimants also agree under Clause 11.3 of the LMA that the liability for Adverse Costs should be split between the Claimants so that you are individually liable only for your individual share of the Adverse Costs by reference to the number of vehicles for which you claim as a proportion of the total number of vehicles claimed by the Claimants and the HP Claimants in the event that the Funder’s Insurance or the cross-indemnity did not prove sufficient to cover or otherwise to meet the Adverse Costs in full.
9.5For the purposes of the Funder’s Insurance, in agreeing to adhere to the terms of the Funding Agreement, you also agree to:
a)comply with the terms of the Funder’s Insurance as provided to the Committee which are either: (a) covered under the Funding Agreement including the obligation to ensure that the information which you provide in relation to the Claim is true and accurate to the best of your knowledge and belief; b) as subsequently notified to you; or c) which we can undertake on our behalf, such as providing updates in relation to the Claim;
b)comply promptly with any step required by the Funder in order to procure, maintain or claim under any Insurance;
c)cooperate in providing any more information required in relation to the Claim; and
d)not take or omit to take any step which might potentially lead to withdrawal, avoidance or cancellation of cover under the Insurance unless advised to do so by us and Counsel.
10Costs associated with early termination
10.1In the event that:
a)you elect to discontinue your Claim or terminate the Engagement Terms (pursuant to
paragraph 14.4 below) or the LMA before a judgment or settlement has been obtained in the Claim entitling us to recover our fees and any Disbursement Costs without our prior written agreement that it is sensible to do so; or
b)we terminate the Engagement Terms (pursuant to paragraph 14.5 below) due to a failure by you to provide us with adequate and timely instructions or information required, or where you otherwise fail to meet your obligations under these Engagement Terms or the LMA;
we shall be entitled to recover from you our Base Costs, including your Proportionate Share of the Common Costs and Issue Costs, plus all Individual Costs, as appropriate, incurred on your behalf up until the date of such termination or discontinuance and for any work which is reasonably required to conclude these Engagement Terms and the termination of your involvement in the Group Claims, unless we agree with you to waive these fees in whole or part.
10.2You will also be liable under Clause 17.5 of the Funding Agreement to repay to the Funder your proportionate share of the fees and costs which it has paid or is liable to pay on your behalf in relation to the Claim up to the date of termination.
10.3If, having terminated these Engagement Terms, you go on to secure a successful outcome in your Claim, whether by negotiated settlement or judgment, we also reserve the right to require you to pay the Success Fee on our Base Costs for all time spent on your Claim up to the date of termination of these Engagement Terms and including any subsequent work required to conclude these Engagement Terms.
11Conflicts
11.1We have undertaken a search of the Defendants on our conflicts database and, we have no conflict in pursuing the Group Claims against the Defendants. We are also not aware of any conflict in advising on any individual Claim. We will, however, keep this under review, and advise you promptly if we identify any conflict of interest that we believe may prevent us from advising you in relation to the Claim and discuss it with you.
11.2In signing these Engagement Terms, you agree to us acting for other Claimants in relation to the Group Claims. You also agree that in the event of settlement of your Claim in whole or part, we will not be required as a term of the settlement to waive our right to act for other claimants or future claimants in relation to similar claims.
11.3We will only agree to act for additional claimants in relation to similar claims where we do not perceive there to be any conflict of interest which would prevent us from doing so. In the event that we later identify any conflict of interest between you on the one hand and any other claimants on the other which may prevent us from continuing to act, we will raise and discuss this with you. If this arises, we will, if appropriate, seek to put in place information barriers to protect confidential client information. Where this is not possible, we may need to cease acting for you.
11.4You acknowledge and agree that in the context of acting for other claimants to represent them in relation to claims which are similar to your claim, we may obtain disclosure of documents and/or information, some of which may be advantageous or disadvantageous to you. We seek the agreement of each Claimant to share this information under the terms of the LMA, but you acknowledge that there may be circumstances in which we may be prevented from
communicating information received in relation to the claims of other Claimants to you either in whole or in part.
11.5You acknowledge that we are engaged in an international practice in which we represent clients in a number of different practice areas and across multiple business sectors. You acknowledge that our agreement to act on your behalf pursuant to these Engagement Terms does not prevent us from acting for other clients (whether an existing client or a future client) in any factually unrelated matter even if adverse to you (or any parent, subsidiary or affiliate) so long as such representation involves a factually unrelated matter and would not adversely impact our duty of confidentiality to you.
12Confidential information
12.1Pursuant to the terms of the LMA, you agree that the facts of your Claim and any documents produced by you or to you through disclosure can be disclosed on a common interest basis to the other Claimants, Harcus Parker, the HP Claimants, the Funder and the Committee in so far as we consider it necessary or helpful to compare the facts of individual Claims for the purposes of advising on and conducting the common aspects of the Claimants’ Claims.
12.2You also agree to disclose the facts and terms of any offer to settle any of the Claims made to them by the Defendants to Hausfeld and to the Committee. Hausfeld and the Committee may then disclose that information to other Claimants unless specifically prevented from doing so under the terms of the offer.
13Disclosure of documents and data preservation
13.1If proceedings are issued and the Claims progress, you will be required to disclose documents which are relevant to the Claim to the Defendants and their advisers (which must be treated as confidential and used only for the purposes of the proceedings). This is likely to include all documents on which you wish to rely or which may be relevant to the issues in the dispute, whether or not they support or undermine your position. It is also likely to include documents (in hard copy or electronic format) which are in your possession or control and which you have the right to take possession or copies. We have tried to anticipate the information which may be needed in the Information Questionnaire which we ask you to complete. Please identify to us if there are other documents or information which is relevant to your Claim. We will liaise with you in due course on any additional information requests and how best to protect any confidential information and withhold from inspection any documents protected by legal privilege.
13.2In the meantime, as a potential claim is contemplated, you are obliged under English court rules to preserve all documents which may be relevant to the Claim. This includes both hard copy documents (such as letters, contracts, invoices and other paper documents) and electronic documents (including emails, text messages and voicemail, word processed documents and databases and documents stored on portable devices and other electronic forms). This is a key obligation which the court will require that you and/or the Committee confirm that you/it has complied with in due course and failure to do so may prejudice your Claim. You should therefore take steps to safeguard all documentation relevant to the Claim, including those that would otherwise be deleted in the ordinary course of business and the postponement of any routine data destruction policies that would otherwise apply.
14Cancellation and Termination
Right of Cancellation for Consumers
14.1If you are contracting with us as a consumer, you have a right to cancel this agreement within 14 days from the date of agreement of these Engagement Terms with no liability for our fees. If you wish to do so, please complete and return the notice to us which is appended in the annex after the signature page to these Engagement Terms or email us at MercedesEmissionsClaim@hausfeld.com.
14.2You may request that we begin work on your claim during the cancellation period. If you would like us to do so then please confirm those instructions by signing and returning the Authority to Commence Work form in Schedule Two. This contains important further information about the consequences of requesting us to perform work during the cancellation period, including its effect on your right to cancel and your liability for our fees.
14.3If you requested us to begin the performance of services during the cancellation period, you shall pay us an amount which is in proportion to what has been performed until you have communicated to us your cancellation from this contract, in comparison with the full coverage of the contract.
Your right to terminate
14.4You can terminate these Engagement Terms at any time on reasonable notice. The costs consequences as set out in Clause 14.6 may apply.
Our right to terminate
14.5We may terminate these Engagement Terms on reasonable notice at any time before a final outcome is reached in the Claim if we have a good reason to do so. This includes, for example, the matters set out in paragraph 2.2 above, circumstances in which you fail to provide us with documentation or information which is important to your Claim, a failure by you to provide us with adequate and timely instructions or where you otherwise fail to meet your obligations under or ask us to act contrary to these Engagement Terms, the Funding Agreement or the LMA. Under paragraph 16.4 of the LMA, you also agree that the Committee has a right to instruct us to discontinue your Claim where you fail to co-operate and/or obstruct the progress of your Claim and/or the Group Claims.
Cost consequences of termination
14.6Where these Engagement Terms are terminated by you (other than in the case of cancellation under Schedule One within 14 days) or by us in circumstances due to a breach by you of these Engagement Terms or failure to co-operate you will be liable, then:
a)You are liable to pay our Base Fees incurred up to the date of termination in full, together with a Success Fee should your Claim later be successful as set out in paragraph 10 above. You will also be liable to pay our expenses and disbursements incurred on your behalf up to the date of termination.
b)As the Funder would have paid our Discounted Fees and Disbursement Costs:
(i)You will repay the amounts paid by the Funder to the Funder pursuant to Clause 17.5 of the Funding Agreement; and
(ii)You will pay the remainder to us.
Terms surviving termination
14.7Paragraphs 10 and 11 of this letter and clauses 4, 5, 7, 11, 12, 14 and 20 of the enclosed Terms of Business will survive termination of the Engagement Terms.
15Client care and complaints
15.1We are committed to providing a high-quality legal service to all our clients. If you are not satisfied with any aspect of our service, including in relation to our bill, please let us know so that we can try to resolve any complaints at the earliest opportunity. We have a procedure in place which sets out how we handle complaints which is available upon request. If there are any causes for concern, please contact Anthony Maton, as the firm’s Client Care Partner, who will acknowledge receipt, send you a copy of our Complaints Handling Policy and set out how we propose to deal with the complaint.
15.2If for any reason we are unable to resolve the problem between us, you may wish to refer the matter to the complaints and redress scheme provided by the Solicitors Regulation Authority. If your complaint relates to the firm’s invoices, you may have a right to object to the invoice by applying to the court for assessment of the bill under Part III of the Solicitors Act 1974. You must make any such application within one month of delivery of the invoice.
15.3If we are unable to satisfactorily resolve your complaint within 8 weeks of receipt, you also have the right to ask the Legal Ombudsman to consider it. Details for the Legal Ombudsman and the complaints process can be found at www.legalombudsman.org.uk, who can be contacted by email at enquiries@legalombudsman.org.uk, by post to Legal Ombudsman, P.O. Box 6806, Wolverhampton, WV1 9WJ, or by telephone on 0300 555 0333 or +44 121 245 3050 if calling from overseas. You must refer its complaint to the Legal Ombudsman: (a) no later than 6 months from the conclusion of our response to the complaint; and (b) no later than six years from the act/omission or three years from when you should reasonably have known there was cause for complaint, whichever is the earlier.
16Confidentiality
This letter should be treated as confidential as between us and you, save that it may be required to be disclosed in the course of litigation to the Defendants and/or the Court for the purposes of recovering our costs at the conclusion of the Claim.
We look forward to working with you. If you have any questions regarding this letter or the enclosed Terms of Business, please let me know.
Yours sincerely
Anthony Maton
Partner
For and on behalf of Hausfeld & Co LLP
Nicola Boyle
Partner
For and on behalf of Hausfeld & Co. LLP
Encl.
I agree to the terms of this retainer
………………………………………………………………………………………………………………
Claimant
Date……………………………………………………………………………………………………
Schedule One - Notice of the Right to Cancel
If you are an individual, you have the right to cancel our engagement within 14 days of agreeing to our engagement terms without giving any reason for doing so.
If you wish to exercise your right to cancel, please notify us in writing and delivering it personally or sending it by post or by e-mail to the contact and address below. The notice must be sent within 14 days of your agreement to our engagement terms and is deemed served as soon as it is posted or sent to us. You may use the form below but are not required to do so.
Nicola Boyle (Mercedes Emissions Claim)
Hausfeld & Co. LLP, 12 Gough Square, London, EC4A3DW
Email: MercedesEmissionsClaim@hausfeld.com
Signed on behalf of Hausfeld & Co. LLP: |
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Name/Position: |
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Date: |
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Complete, detach and return this form within 14 days of receipt ONLY IF YOU WISH TO CANCEL THE CONTRACT
To: Nicola Boyle of Hausfeld & Co. LLP, 12 Gough Square, London, EC4A 3DW
Email: MercedesEmissionsClaim@hausfeld.com
Case Reference No: Mercedes Emissions Claim
I hereby give notice that I wish to cancel the Engagement Terms with your firm.
Signed: |
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Date: |
Schedule Two
Authority to Commence Work
To: Nicola Boyle of Hausfeld & Co. LLP, 12 Gough Square, London, EC4A 3DW
Email: MercedesEmissionsClaim@hausfeld.com
Case Reference No: Mercedes Emissions Claim
I understand that I have a right to cancel the Engagement Terms within 14 days of the date of receipt of a notice of the right to cancel.
I wish you to commence work under the Engagement Terms before the expiration of the cancellation period.
I understand that if I subsequently cancel these Engagement Terms within the cancellation period I will be under a duty to pay in accordance with the reasonable requirements of the cancelled contract for work undertaken prior to the cancellation.
Signed: |
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Name (please print): |
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Date: |
Schedule Three
Standard Terms of Business for Hausfeld & Co. LLP
Hausfeld & Co LLP (“H&Co”) is a Limited Liability Partnership registered under the laws of the State of New York and with its head offices at 12 Gough Square, London, EC4A 3DW, and with representational offices in Brussels and Paris. It is a multinational partnership between Solicitors of the Supreme Court of England and Wales and Registered Foreign Lawyers and is regulated by the Solicitors Regulation Authority of England and Wales under Registration No. 513826. It is registered for VAT purposes with VAT registration number GB 975 248776. H&Co is registered in the Data Protection Register of the UK Information Commissioner’s Office under registration number Z1953172. It is associated with Hausfeld LLP, which has offices in Washington DC, Boston, Philadelphia, New York and San Francisco, to Hausfeld Rechtsanwälte LLP, which has offices in Berlin and Düsseldorf and to Hausfeld Advocaten which has its offices in Amsterdam.
1)These terms: These terms (our "Terms of Business") apply to all the work we do for you unless we agree otherwise in our Engagement Letter and until we give you written notice of a change to them. It may be necessary to amend these Terms and Conditions of Business from time to time. We will notify you of any such proposed changes and unless we hear from you to the contrary within 14 days following such notification, the amendments and/or new terms will come into effect from the end of that period. If there is any inconsistency between these Terms of Business and the terms of our Engagement Letter (and any Appendix), the Engagement Letter will prevail. You will be considered to have accepted these Terms of Business and the Engagement Letter if you instruct us or accept advice from us after receiving them. In these Terms of Business, our Engagement Letter and any other written communication from us, any reference to a "Partner" means a member of H&Co, or an employee or consultant who is a lawyer with equivalent standing and qualification.
2)Our advice and third parties: Our advice is given on the basis of our experience and understanding of current law, rules and regulations as at the date it is given. From the date of termination of our engagement, we are not obliged to update any advice we had previously given. Our advice is provided solely for the purposes of the engagement and solely to you, our client. Without our prior written consent, our advice may not be used for any other purpose, or disclosed to any person other than your employees or agents who normally have access to your papers and records and your other professional advisers (on terms that they will not make further disclosure). You will not quote or refer to us or our advice in any public document or communication without our prior written consent. Our duty of care is to you as our client and does not extend to third parties. No third party shall have any right to rely on or enforce any term of our agreement with you under the Contracts (Rights of Third Parties) Act 1999 or otherwise, save for Partners and employees of H&Co for the purposes of the limitation of liability as explained in Clause 4 below.
3)Instructions to foreign lawyers and other professional advisors: Where the matter may require advice from a foreign law firm or other professional advisers (including expert witnesses, accountants, tax advisors, PR agencies or other third party professional advisors), you agree that unless otherwise agreed with you, we will instruct such advisors on your behalf and as your agent and that they will be responsible to you for the quality and accuracy of the advice they provide. Before making any such appointment on your behalf, we will consult with you and seek your agreement to the appointment.
4)Limitation of Liability:
4.1The aggregate liability of all H&Co Persons (meaning H&Co and all of its Partners and employees) in contract, tort, under statute or otherwise, for any losses, damages, costs or expenses suffered or incurred by you arising from or in connection with this engagement, however caused, including by our negligence (but not by our fraud, fraudulent misrepresentation or the reckless disregard of our professional obligations) shall be limited to the sum of £3 million. We will not be liable for any consequential, special, indirect or exemplary damages, costs or losses attributable to lost profits or opportunities.
4.2H&Co, with your agreement, accepts the benefit of the terms set out in this Agreement as agent and trustee for each H&Co Person referred to above. Any claim (whether in contract, tort, under statue or otherwise) shall be brought only against H&Co and no claim shall be made against any Partner, employee of or consultant to H&Co. Each such Partner, employee and consultant shall be entitled to enforce and to have the benefit of this provision under the Contracts (Rights of Third Parties) Act 1999.
4.3The provisions of this Clause 4 shall not operate to exclude any liability which may not be excluded by any applicable law or by the rules of the Solicitors Regulatory Authority or any other competent authority. In accordance with the Solicitors’ Indemnity Insurance Rules, and the disclosure requirements of the Provision of Services Regulations 2009, H&Co’s compulsory professional indemnity insurer is Endurance Worldwide Insurance Limited (Policy Number PI18END1826).
4.4Where any H&Co Person and any third party such as another professional adviser are jointly and severally liable to you in respect of any loss, liability or cost suffered by you in connection with the engagement (a “Loss”), the extent to which such Loss shall be recoverable by you from H&Co shall be limited in proportion to the H&Co Person’s contribution to the overall fault for such Loss. For the purposes of assessing the contribution to the Loss, you agree that no account shall be taken of any limit imposed or agreed on the amount of liability of such third party by any agreement made before or after such Loss was incurred save with our written consent.
5)IP rights: Except as provided to the contrary by law, by the rules of the Solicitors Regulation Authority or any other competent authority, all intellectual property rights and documentation that we create or develop during the course of an engagement shall be our own absolute property.
6)Electronic Communication: We will communicate with and send documents to you and others by e-mail unless you tell us that you do not wish to do so or require any particular categories of documents to be sent by other means. We may also communicate with and make documents available to you and others by other forms of electronic communication. You accept the inherent risks of using electronic communication (including the security risks of interception of or unauthorised access to such e-mail, the risks of corruption of such communication and the risks of viruses or other harmful devices). As internet and e-mail communications are liable to data corruption we cannot accept responsibility for changes made after they are sent or any fraudulent emails purportedly coming from us. You accept that you will be responsible for performing virus checks on your own systems and ensure that emails coming from us are genuine before opening and relying on anything contained within them. Communications to and from you by email may be monitored by us to ensure that proper standards are maintained in the delivery of our services. You should also be aware that under the Regulation of Investigatory Powers Act 2000, our e-mail system and internet may be subject to monitoring and recording by us.
7)Fees and disbursements generally: Details of our charges and any special payment terms will be set out or referred to in our Engagement Letter (and any Appendix thereto). Unless we are acting in accordance with a full conditional fee arrangement or damages based agreement where we have agreed to defer our fees in full until the conclusion of the matter or unless otherwise agreed, we will issue monthly interim invoices during the course of our engagement or at such other appropriate interim stage as appropriate. Our invoices are payable on presentation. If payment is not received within 30 days of delivery of the invoice we reserve the right to charge interest on the outstanding amount at the rate of 3% over the base lending rate from time to time of the Royal Bank of Scotland plc. In addition to our fees we will charge you, and our invoice will include, directly incurred disbursements, significant postage, photocopying and stationery items and, where applicable, VAT at the appropriate rate. We may ask clients to make payments from time to time in advance (i.e. before we incur the costs) to meet anticipated fees or disbursements. If there are any difficulties in meeting these requests promptly, please let us know as soon as possible. In the event that requests for advance payments are not met or interim invoices are not paid, we reserve the right to stop working for you. We are entitled to look to you as our client for settlement of our professional charges. If another party takes responsibility for the payment of these (in whole or in part) but fails for whatever reason to settle these, you will be responsible for settling them.
8)Client money:
8.1Unless we agree otherwise with you, any money that we hold for you will be deposited in our client account with the Royal Bank of Scotland, in accordance with the requirements of the SRA Accounts Rules from time to time. Where a third party wishes to deposit money into our client account on your behalf in connection with our retainer, we may need to satisfy anti- money laundering requirements in respect of the third party before the money can be accepted into our client account.
8.2In accordance with SRA Accounts Rules, where any sums are held on our client account on your behalf, we will account to you for any interest accrued from the date the funds are cleared into our account until the date the amount is paid, save where the interest accrued amounts to less than £20 (or foreign currency equivalent) in any three month period. Unless separately agreed with you interest will be paid at the applicable rate set by Royal Bank of Scotland and accruing on our client account from time to time.
8.3We will not be responsible for any loss due to any mistake or failure by the bank, or by reason of the insolvency or other financial difficulty of the bank and/or the loss by the bank of any licence, authorisation or permission required to carry out banking or deposit-taking activities under applicable law. Insolvency will extend to any voluntary arrangement for a composition of debts, the appointment of a liquidator, the making of a winding up order, the passing of a resolution for voluntary winding up, the appointment of an administrator or administrative receiver or any analogous arrangement and/or the inability of the bank to pay its debts, including any balance on our client account as they fall due.
9)Assessment of Fees: You may be entitled to have our charges reviewed by the Court by a process called "assessment" (and which was formerly known as “taxation”). The procedure is set out in Sections 70, 71 and 72 of the Solicitors Act 1974. You may also have a right to object to our fees and charges by making a complaint to the Legal Ombudsman, contact details for which are provided in our engagement letter.
10)Fixed or conditional fees: Where we have agreed to a fixed or conditional fee arrangement, it will not be a contentious business agreement under Section 57 or 59 of the Solicitors Act 1974. You will have the right to have our fee reviewed by a Court should you chose to do so.
11)Confidentiality and disclosure
11.1We will keep information and documents provided to us for the purposes of the engagement confidential, except to the extent that you agree to allow us to disclose them (in the Engagement Letter or otherwise), where it otherwise is or becomes public, or where disclosure is required by law or by any persons responsible for regulating our business (for example in relation to anti-money laundering compliance, an audit by the Solicitors Regulation Authority or an audit by our accountants or auditors). You authorise under this engagement to share information with the employees and partners of our associate firms, Hausfeld Rechtsanwälte LLP in Germany, Hausfeld LLP in the United States and Hausfeld Advocaten in the Netherlands, subject to compliance with the same confidentiality terms set out in this Clause 11.
11.2We are required, in the same way, to maintain the confidentiality of information provided to us when acting for other clients and cannot disclose that information to you without their express written permission.
12)Data protection
12.1We comply with obligations under data protection legislation in force from time to time and require our clients to do likewise.
12.2Insofar as the information which we acquire in relation to the engagement may contain personal data within the meaning of the EU General Data Protection Regulation, the UK Data Protection Act 2018 or other relevant UK legislation which may supplement or supersede those obligations from time to time, we shall hold, use and process the personal data on the terms set out in our Client Data Protection Policy (“the Policy”) which is attached at Appendix 1.
12.3You agree to comply with the client responsibilities set out in the Policy in relation to any personal data which you share with us for the purposes of the engagement, in particular:
a)that you are authorised to provide us with any personal data which you share for the purposes of the instruction,
b)to ensure that the personal data which you provide to us is accurate and kept up to date, adequate, relevant and the minimum necessary for the purposes of us providing the legal services to you and not subject to any restriction which could prevent you from disclosing it to us or our using it for the purposes of the engagement;
c)that you have complied with all obligations that you may have to relevant individuals in relation to the lawful, fair and transparent processing of personal data in passing it to us and agree to take responsibility for passing on information to the individual in relation to our identity, how we will use that information for the purposes of our instruction on the terms set out in the Policy and the rights of the individual in relation to any personal data which we hold.
12.4We will act as a data controller in relation to any personal data which you provide or we otherwise obtain for the purposes of your instruction on the terms set out in the Policy, including:
a)ensuring that the personal data is used only for the purposes of providing our legal services to you, managing and operating our business and complying with our regulatory and legal obligations as identified in the Policy;
b)determining the extent and means of any processing of the personal data to ensure it complies with the data processing principles set out in GDPR and complying with those principles to the extent that Hausfeld processes personal data including ensuring that any processing is lawful, fair and transparent, necessary for the identified purposes, and the personal data is accurate, adequate, relevant and limited to that needed for the identified purpose;
c)only sharing personal data with third parties where it is necessary for the identified purposes set out in the Policy, ensuring appropriate contractual provisions are in place where personal data is shared for processing with third parties to ensure compliance by those third parties with confidentiality and other obligations in relation to the processing of personal data and that any transfer of the personal data outside of the EEA is on terms which provides equivalent protection to the requirements of GDPR;
d)taking all reasonable technical and organisational measures to protect the integrity and security of the personal data which we hold to guard against unauthorised or unlawful access, alteration, disclosure or destruction of personal data and against accidental loss or destruction of or damage to personal data;
e)retaining the personal data in accordance with our retention policy for the minimum period necessary for the identified purposes and compliance; and
f)compliance with data subject rights as may apply in respect of any personal data which we hold.
12.5As set out in the Policy, you agree that:
a)we may share personal data with partners, staff, and consultants of Hausfeld & Co and its associated entities (Hausfeld LLP and the United States, Hausfeld Rechtsanwälte LLP in Germany and Hausfeld Advocaten in the Netherlands), with third party service providers that we engage to process data for the purposes of your engagement and with other third parties that we engage for the purposes of the operation of our business, subject to ensuring appropriate agreements are in place to ensure the protection and processing of personal data in accordance with data protection obligations;
b)that as a global law firm, we may transfer your personal data to countries outside of the EEA which do not provide the same level of data protection as the UK. If we do make such a transfer then we will ensure that there is an equivalent level of protection to the requirements of the GDPR; and
c)we may use personal data to provide you with information about our services. With your agreement, we may also keep you updated on legal developments that we believe might be of interest. If at any time you do not wish to receive such information you can notify us by using the subscribe option in any emails which we send or by notifying us by email to dataprivacy@hausfeld.com.
12.6Neither party shall, by its acts or omissions, cause the other party to breach its respective obligations under the GDPR or equivalent UK data protection laws. In the event of a breach by either party of their respective obligations under applicable data protection laws, the party in breach shall be liable to the other party for all or any losses incurred by the other party, or for which the other party becomes liable as a result of such breach.
12.7Save as otherwise described in the Policy, personal data will be retained by us and will not be
sold, transferred or otherwise disclosed to any third party, unless such disclosure is required by law or court order.
13)Your documents: You agree that we may store documents and papers electronically. We prefer to return original documents to our clients but reserve the right to store these if you do not instruct us to do otherwise or if we have to do this by law or under rules of the Solicitors Regulation Authority. We reserve the right to charge for storage of documents following the end of our retainer to cover our costs and for retrieving papers or documents from storage. If we charge for this service we will let you know and (unless Clause 14 below applies) give you the option of having the original documents returned to you. Archived files and papers may be destroyed without further notice in accordance with our records policy and any relevant guidelines of the Solicitors Regulatory Authority unless you have previously requested in writing the opportunity to remove them from our archives or expressly asked for them to be retained.
14)Our right to retain funds, papers and property: We reserve the right to retain funds paid as an advance on our fees/disbursements, files and documents belonging to you until all of our outstanding fees and disbursements owed by you have been paid.
15)Financial Services and Markets Act 2000 (FSMA): The provision of our legal services may relate to investments within the meaning of FSMA. H&Co is not authorised by the Financial Conduct Authority to provide investment advice and may refer you to someone who is authorised to provide such advice where required. We are, however, included on the register maintained by the Financial Conduct Authority so that we can carry out insurance distribution activity, which is broadly the advising on, selling and administration of insurance contracts. This allows us to advise on and assist in arranging insurance contracts where this is required in connection with the dispute on which are advising you. This part of our business, including arrangements for complaints or redress or if something goes wrong, is regulated by the Solicitors Regulation Authority. The register can be accessed via the Financial Conduct Authority website at www.fca.org.uk/firms/financial-services-register or by contacting the Financial Conduct Authority on +44 20 7066 1000. We will not provide services constituting insurance distribution activity unless we agree to do so in writing. Our engagement does not and will not include giving you any advice on the merits of entering into any transaction relating to investments, unless we agree in writing to give such advice in relation to insurance distribution activities. Otherwise, we will assume that you have taken, or will take, your own decision to negotiate or enter into any such transaction solely on the basis of your own evaluation of the merits of the transaction and any advice received from a person authorised under the FSMA to give investment advice. We will not communicate, either to you or on their behalf, to any other person any invitation or inducement to engage in investment activity unless that communication is exempt from the FSMA restrictions on financial promotions. Nothing we write or say is intended to be or should be construed as any such invitation or inducement.
16)Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013: If you are contracting with us as a consumer pursuant to a distance or off-premises contract, you will have a 14 day period to cancel the contract unless you request us to start working on your behalf before the end of the 14 day period. Where you ask us to do so, the contract cannot be cancelled where the services have been provided in full. Where the services have been partially performed at your request within the 14 day period, you will be liable to pay for the services provided up to the date of cancellation.
17)Money Laundering: In order to comply with our statutory obligations with respect to prevention of money laundering, we may from time to time request you to provide certain
documents in order to verify your identity and the source and destination of any funds being paid into, or out of our client account. Our engagement and our ability to act for you is at all times subject to your complying with any such requests promptly and so that we are satisfied that we have fulfilled our statutory obligations. In certain circumstances we may be required by statute to make a disclosure to the National Crime Agency and may not be permitted to tell you that a disclosure has been made.
18)Bribery/corruption: As a law firm operating globally, we ensure strict compliance with all applicable laws, statutes, regulations, and codes relating to anti-bribery and anti-corruption including but not limited to the Bribery Act 2010 and the Foreign Corrupt Practices Act 1977 (USA).
19)Prevention of facilitation of tax evasion: In compliance with our legal and ethical obligations, we ensure strict compliance with the requirements of the Criminal Finances Act 2017, and any equivalent legislation designed to prevent the facilitation of tax evasion. In agreeing to the terms of this engagement, you confirm that: a) you will not engage in any activity, practice or conduct which would constitute either a UK tax evasion facilitation offence or a foreign tax evasion facilitation offence; b) you will maintain in place such policies and procedures as are reasonable to prevent tax evasion and the facilitation thereof; and c) you will not at any point during our engagement make any request to the firm, or any of its partner, employees or consultants to act in any way which might involve us in the facilitation of any tax evasion offence in breach of the Criminal Finances Act 2017 or otherwise.
20)Benefit: These Terms of Business and our Engagement Letter are entered into by H&Co on its own behalf and on behalf of all Partners, employees and consultants for the purposes of the limitation of liability provisions set out in Clause 3 above.
21)General: If any of the provisions of our Engagement Letter or these Terms of Business is or becomes invalid, illegal or unenforceable, the validity, legality or enforceability of the remaining provisions shall not in any way be affected. We will not be liable for any delay in or failure to perform our obligations as a result of any cause beyond our reasonable control. Any variation of the terms of our engagement must be made in writing and will not be effective unless signed by each of us. These Terms of Business together with the relevant Engagement Letter form the entire agreement and understanding between us with respect to its subject matter and replace all previous arrangements and understandings between us with respect to the subject of this engagement, which shall cease to have any further force or effect. We reserve the right to assign our rights and/or obligations under our Engagement Letter to any business which is a successor to our current business.
22)Governing Law and Jurisdiction: Our agreement is governed by English Law. The courts of England and Wales shall have exclusive jurisdiction in relation to any claim, dispute or difference concerning our terms of engagement and any matter arising from it.
Appendix
Hausfeld & Co. LLP - Client Data Protection Policy
In the course of acting for you, we will collect personal data as necessary to carry out your instructions, to manage and operate our business and to comply with our legal and regulatory obligations. This may include information relating to you, your directors, shareholders, beneficial owners, employees, consultants and associates, clients, customers or other individuals relevant to the instruction which we refer to in this policy as "personal data".
We will use your personal data primarily to provide legal services to you and in managing and operating our business and complying with our legal and regulatory obligations, as described below. We may also use your personal data to send you information about our services and, where you agree, information relating to legal developments that we believe may be of interest. You have the right to opt out of receiving marketing communications at any time, as explained below.
Our use of personal data is subject to your instructions, our professional duty of confidentiality and the requirements of relevant data protections laws regarding the use and protection of personal data pursuant to the EU General Data Protection Regulation, the UK Data Protection Act 2018 and other relevant UK legislation which may add or supersede those obligations from time to time. This policy sets out:
A.the respective responsibilities of Hausfeld and our clients in respect of personal data which we hold in the course of providing our legal services; and
B.how Hausfeld will use, process, store and share with third parties any personal data which we hold and the rights of the individual to whom the data relates.
A.Allocation of Responsibilities
Where we receive personal data from you, or obtain it from any third party on your behalf in the course of acting for you, Hausfeld will act in the capacity of a data controller, jointly with you. Both parties shall comply with their respective obligations under data protection laws and shall use all reasonable efforts to assist the other to comply with their respective legal obligations, as set out below.
Client responsibilities - In providing personal data to us for the purposes of acting for you, you agree that you will comply with your obligations to ensure:
a)that the personal data which you provide to us is accurate and, where appropriate, kept up to date;
b)that the personal data is adequate, relevant and the minimum necessary for the purposes of us providing the legal services to you;
c)that it is not subject to any prohibition of restriction which could prevent you from disclosing or transferring to us or prevent or restrict our use of it for the purposes of our engagement;
d)that you have complied with all obligations which you may have to relevant individuals in relation to the lawful, fair and transparent processing of personal data in passing it to us and agree to take responsibility for passing on information to the individual in relation to our identity, how we will use that information for the purposes of our instruction, and the rights of the data subject as set out in this policy;
e)that you will comply with obligations for security, international transfer and retention of any personal data which you hold in relation to the matters on which we act for you and compliance with all data subject rights.
Hausfeld responsibilities – where you provide personal data to us or we otherwise obtain this for the purposes of acting for you, we will be responsible for:
a)ensuring that the personal data which you share with us is used only for the purposes of providing our legal services to you and related business purposes, as set out below;
b)determining the extent and means of any processing of the personal data, ensuring that any processing complies with the data processing principles set out in GDPR and complying with those principles to the extent that Hausfeld processes personal data including ensuring that any processing is lawful, fair and transparent, necessary for the identified purposes, and the personal data is accurate, adequate, relevant and limited to that needed for the identified purpose
c)only sharing personal data with third parties where it is necessary for the identified purposes set out in the Policy, ensuring appropriate contractual provisions are in place where personal data is shared for processing with third parties to ensure compliance by those third parties with confidentiality and other obligations in relation to the processing of personal data and that any transfer of the personal data outside of the EEA is on terms which provides equivalent protection to the requirements of GDPR;
d)taking reasonable technical and organisational measures to protect the integrity and security of the personal data which we hold to guard against unauthorised or unlawful access, alteration, disclosure or destruction of personal data and against accidental loss or destruction of or damage to personal data;
e)retaining the personal data in accordance with our retention policy for the minimum periods necessary for the identified purposes and compliance; and
f)compliance with any data subject rights as may apply in respect of any personal data which we hold.
Liability - Neither party shall, by its acts or omissions, cause the other party to breach its respective obligations under the data protection laws. In the event of a breach by either party of their respective obligations under applicable data protection laws, the party in breach shall be liable to the other party for all or any losses incurred by the other party, or for which the other party becomes liable as a result of such breach.
B.Information regarding Hausfeld’s use of personal data We set out below further information regarding:
1.The types of personal data which we may collect and potential categories of data subject;
2.The purposes for which we will process personal data;
3.The circumstances in which we may share personal data with third parties;
4.How we protect and store the personal data which we hold;
5.When we may transfer personal data abroad;
6.How long will we retain personal data;
7.Rights of data subjects to review, update, restrict the use of and/or request the erasure of personal data;
8.Changes to this privacy policy; and
9.Contact details.
1. The personal data which we may collect and potential categories of data subject
We collect personal data as necessary to enable us to carry out your instructions, to manage and operate our business and to comply with our legal and regulatory obligations.
1.1 Personal data and potential categories of data subjects
Personal data may include any information which can be used to identify or be linked to any individual including name, contact information, job title and any associated organisation, qualification, gender, nationality, date of birth or any other personal data. It may relate to:
∙you, your employees, directors, shareholders, beneficial owners, agents and other associates or representatives;
∙your customers, clients or other contacts who are relevant to the matter on which you have instructed us;
∙individuals who provide statements in respect of the matters on which we act for you or whom we may otherwise instruct, or correspond with, in relation to the engagement on your behalf; and
∙individuals otherwise connected with any dispute on which we act on your behalf.
1.2Sources of personal data
Whilst we will obtain the majority of information from you directly, we may also obtain personal data from:
∙public data sources or third-party service providers;
∙our IT systems, reception logs or use of our website (see the Privacy and Cookies Notice on our website);
∙individuals who provide statements in relation to disputes; and
∙documents disclosed by other parties in relation to the matters on which we act for you.
1.3 Special categories of personal data
Personal data may also include special categories of sensitive personal data which relate to an individual’s health, racial or ethnic origin, religious or philosophical beliefs, or information relating to criminal convictions and offences. We will only request and process sensitive personal data:
∙where the individual to whom it relates has given his/her explicit consent for us to do so;
∙for the purposes of providing or obtaining confidential advice;
∙where the information is manifestly made public by the individual;
∙for the establishment, exercise or defence of legal claim; or
∙for the purposes of prevention or detection of fraud or unlawful activity or as otherwise required by law.
2. The purposes for which we will process information
We may process personal data for the following purposes, for any related and/or ancillary purpose which is compatible with the purpose for which it is provided, or any other purpose for which your personal data was provided to us.
2.1 Providing our legal services to you
We will process data that is necessary in responding to your initial enquiry and acting for you pursuant to any agreed engagement. This will also include processing of personal data necessary for the management and administration of our business relationship, including corresponding with you, processing payments, accounting, auditing, billing and collection and support services.
2.2 Processing in our legitimate business interests
We may also process data where processing is necessary for the purposes of our legitimate interests or those of any third party recipients that receive your personal data provided that such interests are not overridden by your own interests or fundamental rights and freedoms. This may be relied on for the purposes of:
∙contacting you about our services and events which we believe may be of interest and internal analysis to identify those area which may be relevant;
∙internal analysis in monitoring and assessing compliance with our policies and standards and assessing and improving the effectiveness of our services and communications to you;
∙for insurance purposes;
∙detecting, preventing and responding to actual or potential fraud or other illegal activities or intellectual property infringement;
∙processing of any personal data which we hold for the operation of our IT and data security systems including backups of any element of our IT systems or databases containing personal data to ensure the resilience of our IT systems and the integrity and recoverability of our data; and
∙processing of any personal data which we hold for the purposes of protecting and asserting our legal rights and those of others in relation to legal claims.
2.3 Compliance with our legal obligations
We may process personal data to comply with our legal, regulatory and professional obligations including:
∙compliance screening, record keeping and recording obligations (for example in complying with anti-money laundering, financial and credit check, fraud and crime prevention and detection purposes);
∙compliance with data subject access requests; and
∙compliance with court orders and regulatory requests and defending and pursuing our legal rights.
2.4 Bulletins and updates
Where you confirm your consent to do so, we will also keep you updated in relation to relevant legal updates, but you can choose not to receive such material at any time by choosing the unsubscribe option in any email update which we send, or by email at any time to dataprivacy@hausfeld.com.
3. The circumstances in which we may share personal data with third parties
We may share your personal data with third parties in the following circumstances, further details of which are available upon request:
∙with our employees, partners and consultants and with other associated Hausfeld entities (Hausfeld LLP in the United States, Hausfeld Rechtsanwälte LLP in Germany and Hausfeld Advocaten in the Netherlands whose details can be found in our Legal Notice (https://www.hausfeld.com/legalnotice) on a confidential basis where required for provision of our legal services, internal administration, billing, and compliance and reporting, promoting our events and services and other business purposes;
∙with other third party advisors and providers in accordance with your instructions and for the purposes of providing our litigation services to you, including (without limitation) where appropriate barristers and their respective Chambers, experts, other professional advisors whom you have instructed, litigation funders and insurers, providers of reprographic, document and disclosure services, foreign lawyers, translators, court transcribers, court officials and providers of electronic court bundles and related services;
∙with third party providers who host the services on which our data is stored, our IT and marketing consultants and other third party providers of business and administrative services, including debt recovery that we may use to assist in business administration and to make our business more efficient from time to time;
∙with third party providers for the purposes of money laundering and other compliance and reference checks and other fraud and crime prevention purposes;
∙with our professional indemnity insurers and brokers and professional advisors as is necessary for the purposes of obtaining and maintaining insurance cover, obtaining professional advice, managing legal disputes and maintaining accounts records and financial audits; and
∙with any third party to whom we assign or novate any of our rights or obligations or any part of our business is sold or transferred to, or integrated with another organization, in which event you will be notified of the transfer and we will ensure a commitment to equivalent compliance with data protection laws.
Any information which we share with third party providers will be pursuant to contractual arrangements which we put in place, which will require that the data is processed only in accordance with our instructions for specified purposes, subject to appropriate security arrangements and applicable data protection laws.
Hausfeld also reserves the right to disclose any information which it holds where it considers in good faith that it is necessary: a) to appropriate courts, law enforcement authorities, governmental or regulatory authorities, if required to do so by law or regulation or by any governmental or law enforcement agency; and b) in order to protect the vital interests of the data subject or of any other individual. Where information is so disclosed, we will inform you of the disclosure to the extent we are permitted by law to do so.
4.How we protect and store the personal data which we hold
We use administrative, technical and physical measures to keep personal data confidential and secure, in accordance with our internal procedures to protect it from being accidentally lost, altered, used, accessed or disclosed in an unauthorised way. Personal data may be held on our data technology systems, those of our third party contractors and/or in paper files. Where we share information with third parties, we will obtain written commitments that they will protect the data with appropriate safeguards.
Although we do our best to ensure the security of your personal data and to use only reputable service providers, no information system can be 100% secure and we cannot guarantee the absolute security of your information, in particular we will not be responsible for the security of any information which you transmit to us over networks that we do not control including the internet and wireless networks or those of third party providers.
We have in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
5.When we may transfer your personal data abroad
As Hausfeld operates globally, in delivering our services to you, we may transfer your personal data abroad for storage or processing where required for any of the purposes set out above, and any of the countries in which Hausfeld and its affiliates, agents or contractors have offices.
Where personal data is transferred to countries outside of the EEA (including the United States) which do not always have the same standard of data protection as those inside the EEA, we will ensure a data protection level equivalent to the minimum level within the EEA, by transferring personal data to a country which the European Commission has determined ensures an adequate level of protection, entering into standard contractual clauses which have been approved by the European Commission, pursuant to the the EU-US Privacy Shield which allows U.S. businesses to self-certify as a means of complying with EU data protection laws or by other similar protective measures.
If you require additional information regarding the specific mechanisms in place in relation to international transfers, please contact us.
6.How long we will retain personal data
Personal data will be retained for as long as necessary for fulfilling our engagement. Following the conclusion of the engagement, personal data will be retained to enable us to respond to any queries, complaints or claims made by you and to the extent permitted for legal, regulatory, fraud and other financial crime prevention and legitimate business purposes. We may also hold data in backup systems which are put in place to maintain the integrity of our IT systems for the minimum retention periods.
Where personal data is held for the purposes of acting for you, it may be retained for the duration of the client agreement and beyond the termination of that retainer in accordance with Hausfeld’s data retention policy which is line with statutory and professional rules on retention of client data. This will usually be a period of 7 years form the end of the matter, but may be longer in appropriate cases. Details can be provided on request on conclusion of the matter. Where necessary, we will also retain personal data where it may be required for Hausfeld to assert or defend any legal claims or otherwise asserts its rights or those of third parties until the end of the relevant retention period or until any claims have been resolved.
7.Rights of data subjects to review, update, restrict the use of and/or request the erasure of personal data
Hausfeld has a legal obligation to ensure that any personal information which it holds remains accurate and up to date and relies on its clients to notify any changes to the information provided. Individuals whose personal data we hold will have rights in relation to the personal data which we hold.
Subject to certain legal conditions, any individual has a right at any time:
∙to request details of any categories of personal data which we hold about you, the purposes for which we process the data and any third parties with whom it is shared. Provided the rights and freedoms of others are not affected we will supply the individual with a copy of the data;
∙to ask us to update or correct any personal information which we hold, object to or ask us to restrict the processing of that personal data for particular purposes. You may object to the processing of personal data for direct marketing purposes and withdraw any consent you have previously given to us at any stage by notifying us by email to dataprivacy@hausfeld.com or using the other contact details below. Where you object to the data being processed for other purposes, we will cease such processing, unless we can demonstrate compelling legitimate grounds for the processing which overrides your interests, rights and freedoms, including compliance with legal obligations and for the purposes of legal claims;
∙where the personal data is no longer necessary for the purposes for which it was collected, you may have the right to request that it be erased but this may be overridden where the data is necessary for other purposes including compliance with a legal obligation or in connection with potential legal claims;
∙where we hold personal data with your consent or for the performance of a contract with you and processing is carried out by automated means, you may have the right to receive your personal data from us in a commonly used format so that it can be transferred to an alternative third party provider, provided it would not adversely affect the rights and freedoms of others; and
∙to lodge a complaint with the appropriate supervisory authority. Contact details for the Information Commissioner’s Office, the supervisory authority in the UK, are provided below.
If you wish to exercise any of your rights in relation to your personal data or raise a complaint, please contact us by email or post using the contact details below. In the event we have any reasonable doubts concerning the identity of the person making the request, we may request additional information prove your identity to prevent unauthorised disclosure of data.
We will consider any requests or complaints which we receive in a timely manner. We reserve the right to charge a reasonable administrative fee for any manifestly unfounded or excessive requests and for any additional copies. If you are not satisfied with our response, you may take your complaint to the Information Commissioner’s Office, the details for which are provided below.
8.Changes to this privacy policy
We may revise and update this Privacy Policy from time to time in order to reflect any changes to the way in which we process your personal data, changes in applicable legal requirements or guidance. We will notify you in the event of any changes.
9.How to contact us
If you require any further information or would like to contact us with any queries or comments, please use the contact details set out below.
∙By email to dataprivacy@hausfeld.com; or by post to the Data Manager, Hausfeld & Co. LLP, 12 Gough Square, London, EC4A3DW
∙Hausfeld & Co is registered in the Data Protection Register of the UK Information Commissioner’s Office under registration number Z1953172. The Information Commissioner’s Office can be contacted via its website https://ico.org.uk or by telephone on 0044 (0)303 123 1113.
SUBSEQUENT CONDITIONAL FEE AGREEMENT
CONFIDENTIAL
Dear Claimant
Subsequent Engagement Terms (following exhaustion of funding budget for our fees) proposed group claim in relation to Mercedes-Benz emissions
1.Background
1.1.We refer to the Engagement Terms which we have agreed with you today setting out the terms on which Hausfeld & Co LLP will provide legal services to you and other claimants in connection with the proposed group claim against Mercedes-Benz and related entities relating to the use of 'defeat devices' in emissions control technology in Mercedes vehicles. We use the defined terms set out in the Engagement Terms.
1.2.Those Engagement Terms cover the payments to be made to us in respect of our fees for work until the agreed budget for our fees in the Funding Agreement is exhausted. Paragraph 6.1 of the Engagement Terms provide that, in respect of those fees, we will act on a the terms of a partial Conditional Fee Agreement under which our Discounted Fees (being 55% of our standard hourly rates or “base fees” (together with VAT) will be payable on a monthly basis with the remaing 45% of our fees (together with VAT) being deferred and subject to a success fee which is 45% of our base fees (together with VAT).
2.Subsequent Engagement Terms (following exhaustion of funding budget for our fees)
2.1.These Subsequent Engagement Terms set out a separate agreement in respect of the payments to be made to us in respect of our fees for work performed after the agreed budget for our fees under the Funding Agreement has been exhausted. We will notify you when that has occurred and this agreement will only apply to cover the fees after we have notified you that the agreed fee budget has been exhausted and so these terms apply. All the work on your claim thereafter will be carried out pursuant to this agreement.
2.2.Although these Subsequent Engagement Terms only apply to work carried out once the agreed fee budget under the Funding Agrement has been exhausted, by signing this agreement you are agreeing these terms in advance.
2.3.We have set out in the attached Schedule the different provisions which will apply under these Subsequent Engagement Terms as follows:
∙Our Fees, Expenses and Disbursements (Clause 6);
∙Costs position on successful outcome to your Claim (Clause 8); and
∙Costs position on unsuccessful outcome to your Claim (Clause 9)
2.4.The revised budget for our fees under these Subsequent Engagement Terms will be notified to the Committee in accordance with paragraph 6.3 and by way of update to paragraph 6.2 of
the Engagement Terms.
2.5.Save for the terms set out above, all other terms of the Engagement Terms are hereby incorporated into these Subsequent Engagement Terms (with any necessary modifications) including the Terms of Business and Privacy Policy.
2.6.In the event of any conflict between these Subsequent Engagement Terms, the terms of the LMA or the terms of the Funding Agreement, the Funding Agreement will take precedence with the exception of any regulatory requirements in respect of which the Subsequent Engagement Terms will apply. Insofar as they are consistent with the Funding Agreement, these Subsequent Engagement Terms will take precedence over the LMA.
3.Cancellation and Termination
3.1.The cancellation rights set out at parargraph 14.1 – 14.3 of the Engagement Terms apply.
3.2.The termination provisions set out at paragraphs 14.4 – 14.7 of the Engagement Terms apply.
4.Complaints
4.1.The complaints provisions set out at paragraph 15 of the Engagement Terms apply.
5.Confidentiality
5.1.Unless as expressly set out in the Subsequent Engagement Terms, our advice is provided only to the Claimants and should not be relied on by any third party. It should be treated as confidential and privileged and not shared with any third party without our written consent, save that it may be required to be disclosed in the course of litigation to the Defendants and/or the Court for the purposes of recovering our costs at the conclusion of the Claim.
If you have any questions regarding these Subsequent Engagement Terms, please let me know.
Yours sincerely
Anthony Maton
Partner
For and on behalf of Hausfeld & Co LLP
Nicola Boyle
Partner
For and on behalf of Hausfeld & Co. LLP
Encl.
I agree to the terms of this retainer
……………………………………………………..
Claimant
Schedule
Amended Costs Provisions – Clauses 6, 8 and 9 of the Engagement Terms
6.Our Fees, Expenses and Disbursements
Our Fees
6.1.You agree that from the date of these Subseuqent Engagement Terms we will act for you under a Conditional Fee Agreement subject to and in accordance with the terms of section 58 of the Courts and Legal Services Act 1990, whereby:
a)Our Base Fees for work carried out under this agreement (together with VAT) will be fully deferred and only payable if the Claim succeeds.
b)If your Claim is successful, then you will be liable to pay:
∙our Base Fees incurred under this agreement (together with VAT); and
∙a success fee, being 100% of our Base Fees incurred under this agreement (together with VAT) (the “Success Fee”). The Success Fee is payable in addition to the Base Fees in the event of success.
c)If the Claim is not successful, you will not have to pay the Base Fees or the Success Fee save as set out in paragraph 10 relating to the Costs associated with early termination.
6.2.Our Base Fees under this agreement will be calculated based on the time we spend on the Claims at our hourly rates set out in paragraph 3.2 above or as otherwise amended and notified to the Committee from time to time, together with VAT, if applicable.
6.3.Your Claim will be “successful” for the purposes of these Subsequent Engagement Terms if by final judgment or earlier settlement you recover or obtain the right to recover money or costs (whether Common, Individual or Issue Costs), and/or you in any way derive financial gain as a result of your Claim. If you win on any interim application, hearing or issue (including preliminary issues) and costs are ordered to be paid by the Defendant(s), then we will be entitled to recover from you our Base Fees in full of the relevant application, hearing or issue and, if your Claim goes on to succeed, our Success Fee. Paragraphs 7.1 – 7.3 below will also apply to the time incurred by us in connection with that interim application, hearing or issue.
6.4.The level of the Success Fee has been determined taking into account:
a)the fact that it could take several years to negotiate a successful settlement of the Group Claims or to obtain a judgment allowing us to recover our fees;
b)the resources of the Defendants and the likelihood that they will vigorously defend the Group Claims;
c)the relative complexity of the Group Claims, the fact that they involve details of the emissions control and other technology used in Mercedes vehicles, the details of which are not in the public domain and which are subject to ongoing investigations by regulatory authorities and/or their decisions subject to court appeals;
d)the likelihood that the Group Claims could involve some novel issues on the causes of action which can be pursued by Claimants which have not yet been determined by the
courts;
e)the fact that the Group Claims will also revolve around expert analysis on the emissions control technology and the evaluation of the loss to Claimants which has not yet been completed at this stage, will depend on disclosure of information by the Defendants and may remain open to differing interpretations and be heavily disputed by defendants;
f)the fact that our fees are fully deferred and the risk that if the Claim is not successful we will not recover our Base Fees; and
g)the risk that the costs which we are due under these Subsequent Engagement Terms may exceed the amount that we receive pursuant to our commitment under the Priorities Agreement to cap what we receive at 40% of your share of the proceeds of any overall settlement or judgment award, as determined by reference to any offer from the Defendants or otherwise by the Committee in its discretion (the “Damages Award”).
Payment of third-party disbursements and expenses
6.5.Whether or not the Group Claims are successful, you will also be liable for any expenses which we reasonably incur on your behalf in relation to the Group Claims such as court filing fees, courier charges, travel and hotels, translation costs and taxi fares. We will charge these expenses at cost, together with any applicable VAT. We may also charge for any significant photocopying that we may undertake in relation to the Group Claims. These are Disbursement Costs and will be advanced on your behalf by the Funder under and subject to the terms of the Funding Agreement.
6.6.You will also be liable to pay the costs of any third-party service providers required for the purposes of the Group Claims, such as forensic accountants, economists, barristers or data analysts (all such costs being Disbursement Costs). Where possible, if the Committee wishes to do so, we will seek to agree that Disbursement Costs are payable on a contingent or deferred basis (as appropriate) so that they only become due for payment by you at the conclusion of the Group Claim. Where this is not possible (such as in the case of expert witnesses) or third-party providers are not prepared to defer fees, you will be liable to fund Disbursement Costs as they fall due, together with VAT as appropriate.
6.7.Although the Funder will advance the Disbursement Costs on your behalf in accordance with the Funding Agreement, you will remain ultimately liable for our expenses and disbursements (including expenses and disbursements which the Funder is not liable for or does not pay). If the Claim fails then, unless you have breached the Funding Agreement, you will not be obliged to reimburse the Funder for any Disbursement Costs it has paid on your behalf.
Sharing of common costs
6.8.Where our costs are common to you and other Claimants, these will be shared across the Claimants as further set out at section 7 below. We also explain how costs and disbursements will be shared with the HP Claimants when such work is common to the HP Claimants.
Billing
6.9.Pursuant to the terms of the Funding Agreement, the Funder will advance our Discounted Fees and the Disbursement Costs on your behalf up to the value of the Claim Funding under
the Funding Agreement. We will send interim bills for the Disbursement Costs incurred on behalf of you and other Claimants to the Committee for approval on behalf of the Claimants on a monthly basis, or periodically at such other intervals as separately agreed with the Committee and the Funder will meet these costs on an ongoing basis.
6.10.The invoices will be due for payment in accordance with paragraph 7 of our Terms of Business in Schedule 3.
7.Costs position on successful outcome to your Claim
7.1.Pursuant to Clause 6.1 of the LMA, if your Claim is successful, you will receive your Damages Award.
7.2.If your Claim is successful, you will be liable for and we will seek to recover from the Defendants on your behalf, to the fullest extent possible:
a)our Base Fees;
b)any expenses and disbursements that we have incurred in pursuing your Claim; and
c)(if applicable) any VAT which you or the Funder have had to pay on our fees or the expenses and disbursements which you are not able to recover.
You agree that any costs recovered from the Defendants will be paid in accordance with the terms of the Funding Agreement.
7.3.Subject to the provisions of paragraph 8.4 below, you will remain liable to pay the balance of our fees, expenses and disbursements (including your Proportionate Share of the Common Disbursements), comprising:
a)any balance of our Base Fees which are not recovered from the Defendants, together with the Success Fee. The Success Fee is not recoverable from the Defendants and will therefore need to be paid in full by you;
b)the balance of any expenses or disbursements incurred on your behalf which are not recovered in full from the Defendants; and
c)any VAT element or our fees or disbursements which we are required to charge (if appropriate) and which cannot be recovered from the Defendants where you are able to reclaim the VAT;
d)for the avoidance of doubt, unless you breach these Engagement Terms and/or the Funding Agreement, your net liability (after recovery of any costs and/or disbursements from the Defendants) to pay us costs and disbursements under these Engagement Terms cannot in any circumstances exceed the Funding Fee as set out under paragraph 8.4(b) below.
7.4.Your liability for any unrecovered costs under paragraph 8.3 will be covered by the terms of the Funding Agreement under which you agree that:
a)you will receive 60% of the Damages Award (less any unrecovered VAT on our Conditional Fees, as defined in Clause 1 of the Funding Agreement); and
b)40% of the Damages Award (plus any unrecovered VAT on our Conditional Fees) and 100% of any recovered costs will be payable to the Funder to reimburse the Funder for its outlay, cover the Funder’s fee and pay any other outstanding sums to the insurer, us (whether under the Engagement Terms or these Subsequent Engagement Terms),
counsel and the US Consortium as set out in the Funding Agreement.
As per Clause 2.2 of the Funding Agreement and Clause 3.2 of the Priorities Agreement, unless you terminate or breach these Subsequent Engagement Terms and/or the Funding Agreement, your liability for the purposes of paragraph 8.3 and 8.4 above is limited to the cap of the Funding Fee.
7.5.In the event that our fees, disbursements and expenses cannot be agreed with the Defendants and it is necessary to undergo a detailed costs assessment in order to recover the costs, the provisions of this paragraph 8 will, subject to the terms of the Funding Agreement, also apply in respect of that detailed costs assessment.
8.Costs position on unsuccessful outcome to your Claim
8.1If your Claim is unsuccessful, you will not be liable to pay our Base Fees or the Success Fee save in the exceptional circumstances where our engagement is terminated prior to the conclusion of the Claim set out in paragraph 10 relating to the Costs associated with early termination. The Funder also agrees under Clause 2.3 of the Funding Agreement that you will not be obliged to pay back any of the disbursements or expenses (including the Common Disbursements) which have been advanced by the Funder if your Claim is not successful save where you terminate or breach the provisions of the Funding Agreement.
8.2The provisions of Clauses 9.2 and 9.5 of the Engagement Terms are hereby incorporated into these Subsequent Engagement Terms.